Create/Delete Settings for Outlook 2016

Adding a New Account

1. STEP1

   Launching the software

   From the Start screen or Desktop , launch Outlook 2016.

2. STEP2

   Startup

   The appearance of the screen after startup differs depending on your Outlook 2016 version.
   Configure your settings as indicated on the screen.

   If Welcome to Outlook appears (For Office 365)

   If Welcome to Outlook appears, follow the procedure in Adding a New Account (For Office 365).

   

   If Welcome to Outlook 2016 appears (For Office 2016)

   If Welcome to Outlook 2016 appears, follow the procedure in Adding a New Account (For Office 2016).

   

   If main window of the Outlook 2016 appears

   If the main window for Outlook 2016 appears, please follow the steps below:

   Click File in the top left.

   

   Select Add Account.

   

   After that, follow the procedure in Adding a New Account (For Office 365). When Office 2016 is used, follow the procedure starting at Auto Account Setup of Adding a New Account (For Office 2016).

Adding a New Account (For Office 365)

1. STEP1

   Welcome to Outlook screen

   

   Click Advanced options.

   Email Address	[your email address] e.g., asahitaro@asahinet.jp
   Let me set up my account manually	Check the box.

   (1) Set as shown above, and then (2) click Connect.

2. STEP2

   Choose account type

   Click POP.

   

3. STEP3

   POP account settings

   

   (1) Incoming mail

   Server	pop.asahi-net.or.jp
   Port	995
   This server requires an encrypted connection (SSL/TLS)	Check the box. *POP over SSL/TLS
   Require logon using Secure Password Authentication (SPA)	Leave unchecked.

   (2) Outgoing mail

   Server	mail.asahi-net.or.jp
   	mails.asahi-net.or.jp * If your service includes Email Virus Check
   Port	465
   Encryption method	Select SSL/TLS. *SMTP over SSL/TLS
   Require logon using Secure Password Authentication (SPA)	Leave unchecked.

   (3) Message delivery

   Use an existing data file	(optional) *Check this option when loading email data from other devices. Furthermore, Asahi Net cannot provide guidance on how to load email data.

   (1) - (3) Set as shown above, and then (4) click Next.

   • *Settings for IMAP function could be found in the following page.
     Mailer Setup: Before Setting Up
4. STEP4

   Enter the password

   (1) Enter [Asahi Net password assigned to your Asahi Net ID], and then (2) click Connect.

   

5. STEP5

   Enter the ID

   When the Internet Email window appears, (1) change User Name to [your Asahi Net User ID] (e.g., ab4t-ash) and then (2) click OK.

   

6. STEP6

   Account setup is complete screen

   (1) Uncheck Set up Outlook Mobile on my phone, too and then (2) click OK.

   

Adding a New Account (For Office 2016)

1. STEP1

   Welcome to Outlook 2016 screen

   Click Next.

   

2. STEP2

   Add an Email Account

   (1) Select Yes and then (2) click Next.

   

3. STEP3

   Auto Account Setup

   (1) Select Manual setup or additional server types and then (2) click Next.

   

4. STEP4

   Choose Service

   (1) Select POP or IMAP and then (2) click Next.

   

5. STEP5

   POP and IMAP Account Settings

   

   Your Name	Your name (optional) e.g., Taro Asahi
   Email Address	[your email address] e.g., asahitaro@asahinet.jp
   Account Type	POP3
   Incoming mail server (POP3)	pop.asahi-net.or.jp
   Outgoing mail server (SMTP)	mail.asahi-net.or.jp
   	mails.asahi-net.or.jp *If your service includes Email Virus Check
   User Name	[your Asahi Net User ID] e.g., ab4t-ash
   Password	[the Asahi Net password assigned to your Asahi Net User ID] *Enter in lowercase (small) characters.
   Remember password	(optional)
   Require logon using Secure Password Authentication (SPA)	Leave unchecked.

   (1) Set as shown above, and then (2) click More Settings.

   • *Settings for IMAP function could be found in the following page.
     Mailer Setup: Before Setting Up
6. STEP6

   Outgoing Server tab

   

   Set the items in the General tab to your choice.
   Switch to the Outgoing Server tab.

   My outgoing server (SMTP) requires authentication	Check the box. *SMTP Authentication
   Use same settings as my incoming mail server	Click to enable.

   Set as shown above, and then switch to the Advanced tab.

7. STEP7

   Advanced tab

   

   (1) Server Port Numbers

   Incoming server	995
   This server requires an encrypted connection (SSL)	Click the box. *POP over SSL/TLS
   Outgoing server	465
   Use the following type of encrypted connection	Select SSL in the pull-down menu. *SMTP over SSL/TLS

   (2) Delivery

   Leave a copy of messages on the server	(optional)

   (1) - (2) Set as shown above.
   After your settings are complete, (3) click OK.

8. STEP8

   POP and IMAP Account Settings

   When returned to the settings screen, click Next.

   

9. STEP9

   Test Account Settings

   The account testing begins. Once completed, click Close.

   

10. STEP10

    Settings completed

    Click Finish.

    

Deleting an Account

If any of the following cases applies, it may be better to delete unnecessary accounts.

• There is more than one account for one mailbox in the email software (an account is recreated).
• There are settings for a mailbox that cannot be used in the email software.

1. STEP1

   Click File in the top left.

   

2. STEP2

   Under the (1) Account Settings icon, (2) select Account Settings.

   

3. STEP3

   (1) Select an account to delete (e.g., asahitaro@asahinet.jp), and then (2) click Remove.

   

4. STEP4

   Click Yes.

   

   The account is deleted.