Create/Delete Settings for Outlook 2016

  • The settings on this page show how to create new settings and delete settings on Microsoft Outlook 2016 for Windows.
  • The items referred to with [ ] marks in this guide are unique to each customer.
    In actual settings, please replace them with your own information.
  • The [ASAHI Net User ID] used in this guide as an example is [ab4t-ash].

Adding a New Account

Launching the software

From the Start screen Start screen iconor Desktop Desktop icon, launch Outlook 2016.

Startup

The appearance of the screen after startup differs depending on your Outlook 2016 version.
Configure your settings as indicated on the screen.

If Welcome to Outlook appears (For Office 365)

Startup (Office 365)

If Welcome to Outlook appears, follow the procedure in Adding a New Account (For Office 365).

If Welcome to Outlook 2016 appears (For Office 2016)

Startup (Office 2016)

If Welcome to Outlook 2016 appears, follow the procedure in Adding a New Account (For Office 2016).

If main window of the Outlook 2016 appears

If the main window for Outlook 2016 appears, please follow the steps below:

main window

Click File in the top left.

Account Information

Select Add Account.

After that, follow the procedure in Adding a New Account (For Office 365). When Office 2016 is used, follow the procedure starting at Auto Account Setup of Adding a New Account (For Office 2016).

Adding a New Account (For Office 365)

Welcome to Outlook screen

<b><i>Welcome to Outlook</i></b> screen

Click Advanced options.

Email Address [your email address] e.g., asahitaro@asahinet.jp
Let me set up my account manually Check the box.  

(1) Set as shown above, and then (2) click Connect.

Choose account type

Choose account type

Click POP.

POP account settings

POP account settings

(1) Incoming mail
Server pop.asahi-net.or.jp
Port 995  
This server requires an encrypted connection (SSL/TLS) Check the box. POP over SSL/TLS
Require logon using Secure Password Authentication (SPA) Leave unchecked.  
(2) Outgoing mail
Server mail.asahi-net.or.jp
mails.asahi-net.or.jp (* If your service includes Email Virus Check)
Port 465  
Encryption method Select SSL/TLS. SMTP over SSL/TLS
Require logon using Secure Password Authentication (SPA) Leave unchecked.  
(3) Message delivery
Use an existing data file (optional) * Check this option when loading email data from other devices. Furthermore, Asahi Net cannot provide guidance on how to load email data.

(1) - (3) Set as shown above, and then (4) click Next.

Enter the password

Enter the password

(1) Enter [Asahi Net password assigned to your Asahi Net ID], and then (2) click Connect.

Enter the ID

Enter the ID

When the Internet Email window appears, (1) change User Name to [your Asahi Net User ID] (e.g., ab4t-ash) and then (2) click OK.

Account setup is complete screen

<b><i>Account setup is complete</i></b> screen

(1) Uncheck Set up Outlook Mobile on my phone, too and then (2) click OK.

Adding a New Account (For Office 2016)

Welcome to Outlook 2016 screen

<b><i>Welcome to Outlook 2016</i></b> screen

Click Next.

Add an Email Account

Add an Email Account

(1) Select Yes and then (2) click Next.

Auto Account Setup

Auto Account Setup

(1) Select Manual setup or additional server types and then (2) click Next.

Choose Service

Choose Service

(1) Select POP or IMAP and then (2) click Next.

POP and IMAP Account Settings

POP and IMAP Account Settings

Your Name Your name (optional) e.g., Taro Asahi
Email Address [your email address] e.g., asahitaro@asahinet.jp
Account Type POP3  
Incoming mail server (POP3) pop.asahi-net.or.jp  
Outgoing mail server (SMTP) mail.asahi-net.or.jp
mails.asahi-net.or.jp (* If your service includes Email Virus Check)
User Name [your Asahi Net User ID] e.g., ab4t-ash
Password [the Asahi Net password assigned to your Asahi Net User ID] Enter in lowercase (small) characters.
Remember password (optional)  
Require logon using Secure Password Authentication (SPA) Leave unchecked.  

(1) Set as shown above, and then (2) click More Settings...

Outgoing Server tab

Outgoing Server tab

Set the items in the General tab to your choice.
Switch to the Outgoing Server tab.

My outgoing server (SMTP) requires authentication Check the box. SMTP Authentication
Use same settings as my incoming mail server Click to enable.  

Set as shown above, and then switch to the Advanced tab.

Advanced tab

Advanced tab

(1) Server Port Numbers
Incoming server 995  
This server requires an encrypted connection (SSL) Click the box. POP over SSL/TLS
Outgoing server 465  
Use the following type of encrypted connection Select SSL in the pull-down menu. SMTP over SSL/TLS
(2) Delivery
Leave a copy of messages on the server (optional)  

(1) - (2) Set as shown above.
After your settings are complete, (3) click OK.

POP and IMAP Account Settings

POP and IMAP Account Settings

When returned to the settings screen, click Next.

Test Account Settings

Test Account Settings

The account testing begins. Once completed, click Close.

Settings completed

Setting complete

Click Finish.

Deleting an Account

If any of the following cases applies, it may be better to delete unnecessary accounts.

  • There is more than one account for one mailbox in the email software (an account is recreated).
  • There are settings for a mailbox that cannot be used in the email software.

Step 1

main window

Click File in the top left.

Step 2

Account Information

Under the (1) Account Settings icon, (2) select Account Settings....

Step 3

Account Settings

(1) Select an account to delete (e.g., asahitaro@asahinet.jp), and then (2) click Remove.

Step 4

Confirmation message

Click Yes.

The account is deleted.

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