Outlook 2007 - How to add/change your settings : Setting

Outlook 2007 - Settings
Windows software guide Macintosh software guide

Outlook 2007 - How to add a mail account


Adding a new Outlook 2007 account Changing an Outlook 2007 account
Change the format for sending email Deletion of an account
Testing your email Getting your email


Adding a new Outlook 2007 account

1. Start Outlook 2007.

2. From the Tools menu select Accounts Settings.

3. Click the E-mail tab, and then click New.

4. Select Microsoft Exchange, POP3, IMAP or HTTP. Click Next.

5. Check Manually configure server settings or additional server types. Click Next.

6. Select Internet E-mail. Click Next.

7. In the Internet E-Mail Settings window, enter your information:

Your Name Your Name
(eg. Randy Lemix)
Email Address Your email address
(eg. ab3c-defg@asahi-net.or.jp)
Account Type POP3
Incoming Mail Server pop.asahi-net.or.jp
Outgoing Mail Server mail.asahi-net.or.jp
User Name Your Asahi Net User ID
(eg. ab3c-defg)
Password Your Asahi Net Password
Remember Password Arbitrary
Require Logon using Secure Password... Leave unchecked

8. Click the More Settings button.

9. On the General tab, all settings are arbitrary.

10. Click the Outgoing Server tab.

My outgoing server (SMTP) requires authentication Check this
Use same settings as my incoming email serve Click this

11. On the Connection tab, make these settings.

If using a broadband service
Connect using my local area network (LAN) Check this
If using a dial-up service
Connect using my phone line Check this. Choose your dial-up configuration in the Modem drop-down box found below.

12. Click the Advanced tab, and check your settings are as follows:

Incoming Server (POP): 995
This server requires an encrypted connection (SSL) Click this
Outgoing Server (SMTP): 465
Use the following type of encrypted connection SSL

13. Click OK.

14. You should be returned to the Internet E-mail Settings window.

15. Click the Next button. Click the Finish button.


Change the format for sending email

We recommend changing the format of your email from HTML to Text for the following reasons:

1. There is the strong possibility that the person receiving your email will not be able to read it if their mail client (eg. PDA, cellular phone etc.) is not HTML compatible.
2. There is the possibility that security software may prevent the transmission of emails in HTML Format.

1. Open the Tools menu. Choose Options.

2. In the Make messages using this format box, choose Text Format.

3. Click Apply, then click OK.


Testing your email

Now you are ready to test these settings by sending yourself (to your Asahi Net email address) a test email. If you make a mistake in your settings, mail that was created on incorrect Outlook 2007 settings and that is sitting in your Outbox may still refuse to be sent even if you correct the settings - so please move them to your Outlook Drafts folder or delete them if you do not need them.

 




Changing an Outlook 2007 account

1. Start Outlook 2007.

2. From the Tools menu select Accounts Settings.

3. Click the E-mail tab, and then click Change.

4. You can change your information in the Internet E-mail Settings window:

Your Name Your Name
(eg. Randy Lemix)
Email Address Your email address
(eg. ab3c-defg@asahi-net.or.jp)
Account Type POP3
Incoming Mail Server pop.asahi-net.or.jp
Outgoing Mail Server mail.asahi-net.or.jp
User Name Your Asahi Net User ID
(eg. ab3c-defg)
Password Your Asahi Net Password
Remember Password Arbitrary
Require Logon using Secure Password... Leave unchecked

5. Click the More Settings button.

6. On the General tab, all settings are arbitrary.

7. Click the Outgoing Server tab.

My outgoing server (SMTP) requires authentication Check this
Use same settings as my incoming email serve Check this

8. On the Connection tab, make these settings.

If using a broadband service
Connect using my local area network (LAN) Check this
If using a dial-up service
Connect using my phone line Check this. Choose your dial-up configuration in the Modem drop-down box found below.

9. Click the Advanced tab, and check your settings are as follows:

Incoming Server (POP): 995
This server requires an encrypted connection (SSL) Click this
Outgoing Server (SMTP): 465
Use the following type of encrypted connection SSL

10. Click OK.

11. You should be returned to the Internet E-mail Settings window.

12. Click the Next button. Click the Finish button.


Deletion of an account

Commonly these are the reasons you'd want to delete an account in Outlook.

1. Two or more accounts exist for the same mailbox.
2. An account is present for a mailbox that no longer exists.

1. From the Tools menu, choose E-mail Accounts.

2. Locate a duplicate or unwanted account and highlight it. Click on the Delete button to remove the account.

3. In the account manager window, click OK.

4. Confirm that the account has been deleted.


Getting your email

1. Connect to the Internet.

2. Click the Send/Receive button. Outlook 2007 should now start downloading your email.