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| Support > Configuration Guide > Other Services > The Manual for General Users |
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 AsaOne General ManualFor team members
3. Change your password 4. Edit menu items 5. Enter a team 6. How to logout of your AsaOne account
8. Post a new message
10. How to upload files
I. What kind of AsaOne team member are you?1. Internal vs. ExternalThere are two types of team members: Internal and External. The biggest difference between the two is that Internal team members have access to team shedules via the Calendar (see V. Registering schedules), while External team members do not. If you need to have your status changed, contact the System Administrator for your site, or your Team Manager for help. II. The basics2. How to log into AsaOne2a. Connect to the Internet. You need an Internet connection in order to log into AsaOne.
2c. Click the Login button.
Note 1: The "If you forgot your password" link only works for designated team
manager and system administrator accounts. As a general user, if you forget your password,
notify your administrator.
2d. After you have logged in, you find that your Start Page appears.
3. Change your passwordWe recommend that you change your password to something that you can remember. We also recommend that you change your password from time to time for security purposes. 3a. Click on Password in the Start Page panel.
3b. Confirm you have the correct User ID, then enter your Current Password, your New Password, then retype your new password in the Confirm Password box. When you are satisfied that this is correct, click on the Change Password button to make the changes.
4. Edit menu itemsYou can choose which menu items you want to be shown in the menu. 4a. Click on the Customize Functions icon in the Start Page panel.
4b. In the Customize Functions window, click on the Enable radion button to enable the functions.
5. Enter a team5a. Select the team you would like to participate in by clicking on the tab for that team at the top, or the link in the Please select the team panel.
5b. The panels available to team members will be displayed; the Menu panel, the Message Panel, the Files panel, and the News Board panel.
6. How to logout of your AsaOne accountWhen you are ready to log out, click on the Status drop down box and choose Logout. You will then be logged out.
III. Communicate with team members7. Send emailThere are several ways that you can use the Send Mail function for sending email to team members; through writing a message, uploading a file, and making an appointment on the Team Schedule. Here we will assume that you just want to send an email. 7a. Enter your team window, and click on the E-mail link in the Menu panel.
7b. Address and write your email.
7c. Suppose you only want to address it to one team member. Click on Address Book.
7d. Choose the team member that you want to send this email to, then
click the Done button.
7e. Type in the subject and message, then click on the Add File Attachment(s) button if you want to include an attachment.
7f. Choose the attachments that you want to include with this email, then
click the Email Attachment button.
7g. You now see an E-mail status report.
8. Post a new message8a. Click on New Message to create a message for your team.
8b. Type in a subject, and your message. Suppose you want to add an attachment, and notify several of your team members by email about the attachment. In this case, check the Also send message by email box, and click the Add File Attachment(s) button.
8c. The Add File Attachment(s) section opens up. Click on the Browse button, and navigate to the file on your hard drive. You should see the path to the file listed in the box. Click the Send button.
8d. You should now see the new message in the Messages panel.
IV. Secure file-sharing9. Create new folderContact your Team Manager if you would like a new folder created in your team's Files section. 10. How to upload files10a. Enter your team window, and click on the Upload button in the Files section.
10b. To select, browse and upload files, follow these steps: 1. Click on the dropdown bar and specify the destination folder. Eg. Main. 10c. Click on the Upload button.
10d. Now the file is saved, and all the team members can access the file in a secure environment, and download the file if they choose.
V. Registering schedules (internal team members only)Note: This function is only offered to internal team members. If you are an external team member and need this function, but do not have it, consult your Team Manager for help. There are two schedules on AsaOne that you can use. The My Calendar in your Start Page, and the Calendar found in your Team(s). Both calendars update each other, however, the My Calendar allows you to mask the reason for your engagement from your team schedules so you can use it as a personal calendar. Here are the steps to using the Calendar function in a team. 11. How to use the Calendar to arrange a scheduleArrangement of a team schedule is done on the team screen menu. You can invite other team members to a meeting, reserve conference rooms, etc., from the team schedule menu. If you do not see the Calendar icon on the Team Page, and you are an Internal team member, click on Customize Functions, and enable Calendar. Internal team members are advised not to disable the Calendar menu, as control of meeting notices and or room reservations can be done via this Calendar. 11a. Enter your team window, and click on the Calendar link in the Menu panel.
11b. The schedule will appear showing the events by week. You can choose to display the events by day, week, month, or year. 11c. Click on the Add New Team Schedule option.
11d. Make your schedule.
11e. When you are finished, click the Save Calendar button.
11f. You now see your schedule recorded in your Calendar.
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